Special Meeting June 2010   Meeting of the Columbus Public Library Board and The Bookmobile Advisory Subcommittee June 8, 2010 The regularly scheduled meeting of the Columbus Public Library Board was called to order on Tuesday, June 8, 2010 by Carol Keller who read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members in attendance included Jim Schaefer, Joie Taylor, Sharon Raimondo, and Craig Neid. Carol Rosendahl, Bookmobile Advisory Sub-committee member was present, and Sandy Wegener, also of the Bookmobile Advisory Sub-committee came in for a short time when the meeting was in progress. Liz Young was excused. Karen Hake, Bookmobile Librarian, and Jill Owens, Library Director, were also present. Notice of this meeting was published in advance. All proceedings hereafter shown were taken while the meeting was open to the public. Karen Hake’s report showed 326 kids signed up so far for the county Summer Reading Program. As she’s not yet been to all the stops that number is expected to grow. So far the children have read over 8,000 pages. She explained how she is keeping her records and will copy them before she turns them over to the schools. There being no more discussion on County Library Service matters, the Bookmobile group excused themselves, and Carol Keller thanked them for coming. Joie moved to accept the minutes of the April 8th meeting. Sharon seconded, and the minutes were approved unanimously. Jim moved to accept the minutes of the May 3rd special meeting. Craig seconded. Joie abstained from voting as she was unable to attend that meeting. The rest of the votes were ayes – the minutes were approved. The financial reports were presented and a few questions were answered. The list of claims was not yet final as a few more bills were expected to come in before the City’s claims deadline passes. Jim noted an error on the list of bills given to the board. The code on the actual bill is correct, but the item was placed in the bindery column instead of the miscellaneous column on the board members’ list. Jill will fix this on the final draft, and will distribute the final list at the end of the June claims period. The roll call vote to approve passed as follows: Keller, aye; Schaefer, aye; Taylor, aye; Raimondo, aye; and Neid, aye. The director’s report was presented. Jill noted that the YA Summer Reading Program is off to a very healthy start with 36 youth registered so far. This will likely increase a little in the next week. Staffing was briefly discussed, as was excessive staff absences. Joie excused herself for a prior engagement. During the committee reports section of the agenda, the Quality of Life (Q of L) initiative was discussed. Many on the Library Board no longer feel engaged in the process. The “public face” of the project discusses Q of L in all locations, but at the Q of L meetings, the discussion is all about the education and wellness part of the initiative, and the downtown Library/Cultural Center is not discussed. Also, despite repeated requests, the Board President and Library Director are not copied on the emails from the chamber and sometimes do not have the opportunity to substitute at the meetings or receive the meeting notes if Craig cannot attend. Carol will invite the City Administrator to the next meeting in order to find out where the downtown project stands and to clear up any possible differing expectations going forward. A special meeting was considered, but after everyone consulted their calendars, it was decided to stay with the regular meeting date. Jill was requested to keep the agenda at a minimum for July to allow for time for this discussion. She will also ask whether the Board can put off her performance evaluation until August. Correspondence – Jill distributed an email about education opportunities regarding Public Meeting Laws. Board members will see if any of the dates work and let Jill know if they want to register. The staff member who was scheduled for this month’s board visit was out sick and will reschedule for a later date. The budget was discussed. Jill will distribute the budget hearing dates to the board members. Because the meeting went long, the rest of the agenda was tabled for a future date. The meeting was adjourned by Carol Keller.