Minutes Meeting of the
Columbus Public Library Board
July 9, 2009

The regularly scheduled meeting of the Columbus Public Library Board was called to order at 4:30 PM on Thursday, July 9, 2009 by President Jim Schaefer. He read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members in attendance included Sharon Raimondo, Carol Keller, and Craig Neid. Joie Taylor was excused as was Jill Owens, Library Director, who was in Chicago attending the American Library Association (ALA) Conference. Brad Hruska, Youth Services Librarian, acted as secretary in the director’s absence. Notice of this meeting was published in advance. All proceedings hereafter shown were taken while the meeting was open to the public.

Craig Neid moved to accept the minutes from the June meeting. Carol Keller seconded. The motion passed unanimously with no discussion.

The financial reports were presented. Craig moved to accept the financial reports. Sharon seconded. The roll call vote passed as follows: Neid, aye; Raimondo, aye; Keller, aye; and Schaefer, aye.

The Director’s Report was discussed. Brad pointed out the 12% increase in checkouts compared to June of last year. Board members were very pleased with this increase and commended the library staff for all their hard work and dedication.
There were no Committee Reports or Correspondence.
Continuing Education: Though no new continuing education credits were reported, it was noted by the library board that in the future, grant applications be completed with the intent that anyone involved with the library (board, staff, Friend, etc.) be allowed to use funds to attend workshops/conferences. Board members would like to see that application information stay away from wording that designates certain library group members be mandated to use the funds.
Review of the By-laws of the Columbus Public Library: After reviewing recommendations provided by Jill Owens at an earlier time, it was agreed upon that the title of the document be changed from “By-Laws of the Columbus Public Library” to “By-Laws of the Columbus Public Library Board.” Board members then accepted the new by-laws with the recommended changes with Craig Neid moving first to adopt the document, followed by Carol Keller seconding the motion. Members also noted that they would, at a later date, like to review Article IV, Section 2, regarding the role of the library director in the board’s decision making process.
Annual Job Performance Evaluation of the Library Director: After accepting the by-laws, the Board went into closed session to discuss the annual review of Jill Owens.
The meeting was called back into session by Craig and seconded by Sharon. Motion carried.
Announcements were given as follows: Director is currently attending the ALA meeting in Chicago; Quality of Life Kick-off date was changed to July 24th at 9:30 a.m.; and the City Council budget review meeting will be held on July 28th at 6 p.m.
After the announcements, President Schaefer declared the meeting adjourned.