Minutes of the Meeting                                                                               Of the                                                            Columbus Public Library Board                                                                          July 10, 2008 The regularly scheduled meeting of the Columbus Public Library Board was called to order at 4:30 PM on Thursday, July 10, 2008 by the President, Jim Schaefer. He read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members present included Joie Taylor, Carol Keller, Craig Neid and Sharon Raimondo. Also present were Mike Oglevie, the City Human Resources Director, Robert Trautwein, the Library Director, Brad Hruska, Children’s Librarian, Jill Owens, Reference Librarian and David Vanderheiden, a visitor. Notice of this meeting was given in advance with a copy of the agenda posted at City Hall and in the Public Library. All proceedings hereafter shown were taken while the convened meeting was open to the public. The Minutes of the June Board meeting were reviewed and allowed to stand as presented with a motion from Craig Neid and a second from Joie Taylor The motion passed by voice vote. The Library Director distributed the July Financial Reports for the Library Foundation, the City Library and the County Library Services. Trautwein noted that July is the tenth month of the 2007-08 budget year and that around 80% of the budgeted expenses have been spent. A motion was made by Craig Neid and seconded by Carol Keller to accept the financial reports as presented. This motion passed by roll call vote: Schaefer-aye, Neid-aye, Keller-Aye, Raimondo-aye, and Taylor-aye. The Director’s Report was reviewed. There was some discussion about “Open Source” software and the move of library away from “proprietary” software to this. Committee Reports There were no items of Correspondence Under Old Business, a motion was made by Craig Neid to offer Jill Owen the position of library director for the Columbus Pubic Library. This motion was seconded by Carol Keller. The motion passed by roll call vote: Schaefer-aye, Neid-aye, Keller-Aye, Raimondo-aye, and Taylor-aye. When asked about when this position become effective, Mike Oglevie said that Mrs. Owens will be “Library Director” in training and will be paid that salary until Mr. Trautwein leaves on August 1st. The next item of business was a discussion regarding the Capital Improvements part of the budget. The meeting with the council will occur on Monday, July 14th at 6:00 PM. Craig Neid discussed a meeting he attended at HDR in Omaha about the long-range plan for various municipal facilities. The Library will have a role in the plan. Regarding a “building utilization study’, Mr. Neid said that the Library Board should move on with its request for funding for the 1st floor facility plan for the coming year. An HDR study will complement any building studies and subsequent construction taken place. HDR will be doing some architectural drawing—bird’s eye type—to show what it has mind for the downtown area and the public facilities in that area. Regarding the capital outlay sheets prepared for the city to consider, it was decided to advocate spending the money on the 1st floor utilization study. Craig Neid said that he would attend the Monday, July 14th meeting. Jim Schaefer said that he would also attend. Sharon Raimondo volunteered to attend the Friends meeting on the same night. The other capital items—2 photocopiers, materials expenditures, Foundation’s contribution, and new replacement computers were also discussed. Jim Schaefer and Craig Neid excused themselves. Carol Keller assumed the role as President. The last item of business was the approval of the grant application as submitted for a continuing education grant from the Nebraska Library Commission. A motion was made by Joie Taylor and seconded by Sharon Raimondo that the Library submits the grant application. This motion was seconded by Sharon Raimondo and passed by voice vote. Mrs. Keller asked the visitor, David Vanderheiden, if he had any comments regarding what he had observed at the meeting. He said that he was pleased to learn that the library board is considering expansion plans for the building and that the libraries were exploring “open source” software. The announcements were reviewed. Trautwein invited all to his retirement reception to be held at the Federated Church on Sunday August 3rd. There being no further business, a motion to adjourn was made by Joie Taylor and second by Sharon Raimondo. The meeting was adjourned, Respectfully submitted, Robert Trautwein Library Director