Minutes of the Meeting                                                                                                             of the                                                                                         Columbus Public Library Board July 12, 2007 The regularly scheduled meeting of the Columbus Public Library Board was called to order at 4:30 PM on Thursday, July 12, 2007 by the President, Craig Neid. He read and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members present included Carol Keller, Lynn Rambour, Jim Schaefer and Jerry Jirka. Also present were Joe Mangiamelli, City Administrator, and Robert Trautwein, the Library Director. Notice of this meeting was given in advance with a copy of the agenda posted at City Hall and in the Public Library. All proceedings hereafter shown were taken while the convened meeting was open to the public. The Minutes of the June Board meeting were reviewed and allowed to stand as presented with a motion from Jerry Jirka and a second from Jim Schaefer. The motion passed by voice vote. The Library Director distributed the July Financial Reports for the City Library, the County Library Service, and the Library Foundation. Trautwein noted that June financials have not yet been posted. July is the 10th month of the budget year. A motion was made by Jerry Jirka and seconded by Jim Schaefer to accept the financial reports as presented. This motion passed by roll call vote: Neid-Aye, Keller-Aye, Rambour-Aye, Schaefer-Aye, and Jirka-Aye. Trautwein reviewed the Director’s Report. Under Correspondence, Trautwein called the Board’s attention to a recent announcement of the closing of the Monroe elementary school. He said that he has visited with Karen Hake, the bookmobile librarian. She said she is planning to continue her regular bi-weekly stops in Monroe, but will schedule them to begin one-half hour before the school buses arrive to drop the students off. The bookmobile will continue to be parked in the parking lot of the school. The director also informed the Board of a “Library Leadership” conference that both Jill Owens and Brad Hruska are attending. This week-long conference is being held at the Benedictine Center at Schuyler. The conference is sponsored by the Nebraska Library Commission. There were no Committee Reports. Under Old Business the Board reviewed the change order submitted by RVW for the larger size skylight. The north-south dimension will change from 20 feet 10 inches to 22 feet 10 inches. There will be no extra charge for this change order. Trautwein said that he has made a request for a change order, subject to the approval by the Library Board. He said that he had noticed that the new lighting in the north section of the Children’s Room is spaced so that part of the lighting is over the stacks rather than in the aisles between the stacks. He has visited with Dan Keiter of RVW about the possibility of re-arranging the light fixtures so that they ran north and south rather than east and west and that the light fixtures be above the aisles. Mr. Keiter said that such a change would require the installation of four additional light fixtures. Trautwein presented the Board with a change order estimate from Bierman Contacting. He said that the change order estimate is for six sets of light fixtures rather than the four requested. The estimated cost is $2,488. This price should be lowered when the new quote is issued. Trautwein recommended the change order with the addition of four light fixtures. The Board decided to move the meeting to the Children’s Room for a few minutes to examine the spacing of the light fixtures. Before departing, Trautwein showed the members of the Board the colors chosen by the interior decorator. The east and west walls will be a cream color and the north and south walls will be a light grey. On the north wall, above the book stacks, there will be concentric circles painted using the accent colors of rust, “avocado” green, and “harvest” yellow. The meeting resumed in the “Constitution Room”. It was decided that as five members of the Library Board were present and those five make up the majority of the Library Foundation Board, the Library Board could vote unanimously for the change order and the Library Director would then inform the remaining members of the Foundation Board of the action taken. A motion was made by Jerry Jirka to approve the light fixture change order. This motion was seconded by Jim Schaefer. A roll call vote was taken on this motion: Neid-Aye, Keller-Aye, Rambour-Aye, Schaefer-Aye, and Jirka-Aye. The next item of discussion was the progress of the budget preparation. Mr. Mangiamelli noted that on August 6th, the proposed budget will be going to the Committee of the Whole for review. The August 20th public hearing on the budget with the ordinance adopting the budget on September 3rd is on schedule. Jim Schaefer excused himself from the meeting. The discussion continued over the colors for the Children’s Room. On the topic of the wireless internet installations, Trautwein said that it had been installed that very morning Under “New Business” Trautwein referred to the “Libraries Transform Communities” publication. It was decided to defer this topic to next month. Trautwein said that in the meantime, he will be working with the staff on the topic and he may be able to report back at the next Library Board meeting on what issues the staff has discussed. Regarding the disposition of the old (1915) oak library furniture Trautwein said that he wasn’t sure the library could get top dollar out of the furniture if it were included in one of the city’s biannual auctions. It was suggested that an appraiser (Mary Nyffler) evaluate the furniture and possibly sell it on consignment. Mr. Mangiamelli suggested that Dan Curtis from city hall look over the furniture and give his ideas on the best way to dispose of it. Carol Keller said that she has been pursuing the promotion of the You-Tube presentation by the Jirkas. She said that there is a possibility of showing it on cable television, but she may not get anywhere with the local movie house owners. The announcements were reviewed. . The President adjourned the meeting. Respectfully submitted, Robert Trautwein Library Director