1/21/09                                                       Minutes of the Meeting Of the Columbus Public Library Board January 21, 2009 A special meeting of the Columbus Public Library Board was called to order by President Jim Schaefer at 6:15 on Wednesday, January 21, 2009, in the Video Conference room. The meeting was held for the purpose of discussing and determining goals for the Board. In attendance were Jim Schaefer, Carol Keller, Craig Neid, Joie Taylor, and Jill Owens, Library Director. Board member Sharon Raimondo was excused. President Jim Schaefer read and signed the Certificate of Compliance” regarding the Open Meetings law. The meeting was open to the public and had been publicized at the Columbus Public Library, City Hall and the Platte County Courthouse. Joie Taylor opened the meeting with an overview of the task for the evening. The meeting was then open to attendees offering suggestions for possible goals to accomplish the Columbus Public Library mission. Following is a tentative list of goals in order of priority. 1. Improve the visual appearance of the library facilities. Begin with the entrance. Some possible changes include removing the detection system, replacing blinds and curtains, new furniture, removing brochures and garbage cans, and repainting. The consensus was to remove the security gates as soon as possible. When possible the windows need to be replaced in the entire building. New curtains are also needed in the library. Redecorate the Auditorium by painting, taking out the kitchen, adding adequate lighting, and hanging pictures. 2. Upgrade computer server for the reference area. Needs word processing plus the Thin Client system needs a larger server to run on. 3. Web site revision. Possibly just a face lift and make more colorful. 4. Review CPL policies. When and how? 5. Provide adequate facilities. Phase I: Footprint: See how to best use the space we currently have by having an architect familiar with building libraries examine the blue prints including the electrical drawings of the building. The architect would then make recommendations on best use the facilities and where structural changes could be made. This information could be used to make some immediate changes or as a part of the decision in Phase II. Phase II: Expansion: Do we remodel only existing building, join nearby building and remodel both buildings, or build entirely new building? Some factors include what the city does with the Armory, who else wants the building to the west, and the Quality of Life Initiative. 6. Create Young Adult programming and space Young adult is defined as middle school and high school. Space is needed as is additional materials and programming and a young adult librarian. Craig Neid developed the following visual representation of what the timeline might be. Further discussion of the goals will be held at the regular February meeting. Joie Taylor Secretary Pro Tem