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Minutes of the Meeting
Of the
Columbus Public Library Board
January 8, 2008
The meeting of the Columbus Public Library Board was called to order at 4:45
PM on Thursday, January 8, 2008 by President Jim Schaefer, who read aloud
and signed the "Certification of Compliance" regarding the "Open Meeting"
law.
Other Library Board members present included Joie Taylor Sharon Raimondo,
and Carol Keller. Also present: Joseph Mangiamelli, City Administrator; Jill
Owens, Library Director; and Brad Hruska, Youth Services Librarian. Jolene
Hake, Director of Platte Valley Literacy Association (PVLA) was present for
that portion of the agenda. Board member, Craig Neid arrived after the
meeting was in progress.
Notice of this meeting was given in advance with a copy of the agenda posted
at City Hall, the Courthouse, and in the Public Library. All proceedings
hereafter shown were taken while the convened meeting was open to the
public.
The Minutes of the December Board meeting were reviewed. The minutes were
approved with no discussion after a motion from Carol Keller which was
seconded by Sharon Raimondo.
The financial reports were reviewed. The director explained that because the
meeting landed so early this month, all bills may not be in and the
distributed list was only those bills that had arrived so far. The board
members will be given an updated list when claims are submitted to the City
the following week. The director explained the bills for the bookmobile
generator, which is no longer under warranty. Craig Neid arrived.
The OfficeNet bill is for the upstairs copier and coin-op. Joie Taylor asked
about the Morningstar claim. Carol Keller moved to accept the financial
reports. Sharon Raimondo seconded. This motion passed with a unanimous roll
call vote.
Carol Keller made a motion to go out of order on the agenda to accommodate
Jolene Hake. Joie Taylor seconded. There was no discussion and the motion
passed unanimously.
Jolene Hake gave a talk describing PVLA, how they've evolved, and how they
serve the community and area. Mr. Mangiamelli had to leave after Ms. Hake’s
talk.
Some discussion points were: location of classes, growth issues, space
issues, future plans, Family Literacy, and patron conduct.
The board would like to see a PVLA schedule to determine how many hours a
week the rooms are used for what.
Mr. Schaefer stated that we should be done remodeling unless it is
conjunction with an expansion. And he is against putting any more money into
this building. It was never designed to be a library, is inadequate, and has
outlived its purpose. Craig agreed that the building isn’t right for our
patrons or collections. Perhaps a renovation and expansion will have to be
planned in phases.
Carol Keller moved that we come back to regular agenda order. Craig seconded
the motion. Motion Carried.
The director's report was presented. Jill Owens explained that the library
was going to help CCC staff conduct beginning internet classes for 4
consecutive Wednesday mornings beginning in the middle of February. This is
something that is often requested and was on the focus group results. She
also pointed out the upcoming book sale and staff customer service training.
Carol Keller asked how the first extended-hours Saturday went. The lunch
breaks went fine that day. The downside is felt during the week when we have
to go without staff, rather than a problem showing up on the extended
Saturdays themselves. For example, there are fewer people to cover lunches,
and the people who take days off during the week because of working the
weekend still has to figure out how to get their weekly work done. The
director now works the floor when someone calls in sick.
Because Craig helped spread the salt during the ice storm last week, he
asked what the back-up plan is for when the maintenance man is out of town
and can't come in on weekends to clear the sidewalk. Also, if someone falls
before the walks are cleaned, who is responsible -- the city or the library?
Jill will find out.
Also under Old Business, the board's officers were elected. None of the
officers are at a term-limit. Joie Taylor moved that since the officers are
willing to continue, that they remain in their offices for 2009. Craig Neid
seconded. This slate passed with a voice vote: Keller, aye; Taylor, aye;
Neid, aye; Raimondo, aye; Schaefer, aye. Officers remain as follows: Jim
Schaefer, president; Carol Keller, Vice President; Sharon Raimondo,
Treasurer.
Continuing Education -- Joie reported that she sent in for her credit for
presenting at NLA but did not receive a report back. Jill will check on the
procedure for finding out the board's CE hours and also how many they have.
Jill will also find out if board members can check their own hours online.
There were no committee reports.
There was no correspondence.
New Business: The board discussed security alarm options. The board
suggested Jill find out what the city's requirements are since the library
is a city building.
Under the topic of announcements -- Everyone was reminded about the special
meeting on the 21st to work on the goals that come under the mission
statement. Jill asked a question about the time of the Library Foundation
board meeting and the composition of the board of the Library Foundation.
Jill will try to find old copies of the agenda to know how to prepare.
There being no further business, a motion to adjourn was made by Craig Neid
and seconded by Carol Keller. The "ayes" were unanimous. The meeting was
adjourned.
Respectfully submitted,
Jill Owens
Library Director
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