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Minutes of the Quarterly
Meeting of the
Columbus Library Board
and the
Platte County Library Advisory Board
December 14, 2006
The regularly scheduled quarterly meeting of the Columbus Public Library Board
and the Platte County Library Advisory Board was called to order at 4:40 PM on
Thursday, December 14, 2006 by the Vice-President of the Board, Jim Schaefer.
He read and signed the “Certification of Compliance” regarding the “Open
Meeting” law.
Other Library Board members present included Carol Keller, and Lynne Rambour.
Liz Young and Carol Rosendahl were present to represent the Platte County
Library Advisory Board. Brad Hruska, the Children’s Librarian, Robert
Trautwein, Library Director, and Larry Mares from RVW were also present.
Earlier, Jerry Jirka and Craig Neid had notified the Library Director that
they could not attend this meeting
Notice of this meeting was given in advance with a copy of the agenda posted
at City Hall, the County Court House and in the Public Library. All
proceedings hereafter shown were taken while the convened meeting was open to
the public.
Following the roll call, a motion was made by Lynne Rambour and seconded by
Carol Keller to excuse the absences of Jerry Jirka and Craig Neid.
The Minutes of the November Board meeting were reviewed and allowed to stand
as presented with a motion from Carol Keller and a second from Lynne Rambour.
The motion passed by voice vote.
The Library Director distributed the December Financial Reports for the City
Library, the County Library Service, and the Library Foundation. He noted that
December is the third month of the 2006-07 budget year. A motion was made by
Lynne Rambour and seconded by Carol Keller to accept the expenditures. The
motion passed by roll call vote: Rambour-aye, Keller-aye, and Schaefer-aye.
In reviewing the Director’s Report, Trautwein thank Carol Keller and Mr. and
Mrs. Craig Neid for attending the annual employees’ awards banquet on the
evening of December 1st. He also noted that RoJean Lambrecht, the library’s
cataloguer for over 25 years, is retiring. Donna Thiem is taking a lateral
transfer from the Reference Desk to Cataloging and the Library is now
advertising for a full-time Library Aide III to take Mrs. Thiem’s previous
position.
There were no Committee Reports.
Under Correspondence, Karen Hake the bookmobile librarian informed the board
about the possible sale of the 1991 Thomasbuilt bookmobile. The potential
buyer is the Greene County Library System in Jefferson, Pennsylvania. The
Librarian for the System asked that the vehicle be checked out by a local
mechanic to make certain it was in good condition. Mrs. Hake said the vehicle
is at Tri-County Truck Repair where it is being serviced. She said that there
were a few minor repairs such as the replacement of some head and tail light
bulbs and there may be a muffler problem. The Library Director will be
receiving a quote on that repair. Otherwise, the vehicle appears to be in good
shape. Trautwein said that the windshield on the driver’s side needs to be
replaced. He will have that work done. Once the Pennsylvania library receives
a fax from Tri-County, it will send a deposit of $5,000. The City of Columbus
must store the vehicle until it is picked up sometime in February.
When asked about the new vehicle, Karen Hake said that she and the patrons
have difficulty in opening and closing the sliding door on the new bookmobile.
It was suggested that part of the money from the sale of the old vehicle be
used to replace the sliding door with one that can be more easily opened.
Mrs. Young, Mrs. Rosendahl, and Karen Hake excused themselves from the
meeting.
Under Old Business, Larry Mares of RVW was present to explain the options the
board has for a skylight in the Children’s Room. He said that the original
intent was to have a 20 by 20 foot pyramid skylight over a section of the
ceiling in the Children’s Room. After exploring options, Mr. Mares asked the
board to consider a “gable” type structure rather than pyramid structure. He
reviewed the various sizes and costs for those sizes of structures. He said
that the purchase price would include the installation by the vendor. The
price would not include the prep-work before the installation. When asked if
he thought the project would be over budget, he said that he had figured in
this prep-work in his original estimate. He also noted that there is a need
for duct work to be built into the beam structure. The beams are 2 foot on
center. Each beam would be encased in drywall with the exception of areas on
the north and south which would encase two beams –about 26 inches. Inside
these enclosed areas would be the heating and air conditioning ducts.
He also noted that he is proposing a 2x2 foot “lay in” ceiling in the areas
around the skylight. This lay-in ceiling would be at the same height (8 foot,
7 inches) as the current ceiling height. Carol Keller asked about the
possibility of negating the objective of the skylight. She wondered if the two
enclosed beams and the possibility of a smaller skylight might not enhance the
light in the room as well as once thought. Mr. Mares said that he thought
there would be enough diffused light from the skylight, that the intent would
remain viable.
Mr. Mares said the skylight structure—either pyramid or gable—would be similar
to either the Dialysis Treatment Center (pyramid) or the entry to the old
hospital (gable). After a review of the sizes and types of skylights, a motion
was made by Lynne Rambour and seconded by Carol Keller to go with the # five
configuration (an 18 x22 ridge/gable skylight). This motion passed by voice
vote: Keller-aye, Rambour-aye and Schaefer-aye.
Mr. Mares also discussed the windows on the west side of the room. He said he
thought these windows would be 14 to 16 inches high and extend about 30 feet.
It was discussed that the west-wall window project could be written into the
RFP as an option. Depending on how the bids were received, the west-wall
window project could either be included or excluded.
Mr. Mares said that he will now finish the construction drawings and he hopes
to be ready to go to bid by mid-January. On the Board meeting of January 11,
2007, the Board would be given the opportunity to approve the bid document
prior to its release. The bids documents are available for review by
contractors for 3 weeks. When asked about when the project will be completed,
he was informed that the Summer Reading Program begins the first week in June.
Mr. Mares said that the completion of the project may be done by then.
Mr. Mares excused himself.
The next item of old business was the review of the edited by-laws of the
Board. A motion was made by Carol Keller and seconded by Lynne Rambour to
table this item until the January meeting. This motion passed by voice vote.
Under New Business, Trautwein said that traditionally, at the December Board
meeting there is an election of officers for the coming year. Trautwein noted
that in the by-laws, the three officers are “President, Vice-President, and
Secretary”. Mrs. Keller asked about adding a 4th position—that of Treasurer.
Trautwein said that he would review the areas of the by-laws related to
officers and their duties and add a position of Treasurer. A motion was made
by Carol Keller and seconded by Lynne Rambour to table the election of the
2007 officers until the January meeting. This motion passed by voice vote.
Related to the formation of a “Building and Grounds” Committee, Jim Schaefer
volunteered himself and Craig Neid for this committee. Carol Keller made a
motion to that affect. This motion was seconded by Lynne Rambour and passed by
voice vote.
The topic of library employees and grievance procedures was tabled until the
January meeting with a motion from Carol Keller and a second by Lynne Rambour.
Regarding the annual review of the Library Director, Trautwein said that he
had visited with Joe Mangiamelli about the process for this year. Mr.
Mangiamelli was to contact Craig Neid about his wishes. A motion was made by
Lynne Rambour and seconded by Carol Keller to table this item of business
until the January meeting. This motion passed by voice vote.
A motion was made by Lynne Rambour and seconded by Carol Keller to close the
Library on Sunday, December 24th (Christmas Eve). Trautwein said that recently
he learned that the automated catalog and check out system will be down for
upgrades bt the staff of the Norfolk Library beginning Saturday evening,
December 23rd through Christmas day.
The announcement was made related to the Library being closed on Christmas
Day, December 25th and New Year’s Day, January 1st, 2007.
Trautwein informed the Board that he will be taking a 3-week vacation
beginning on February 9th (the day following the Feb. Library Board meeting)
until Friday, March 3rd—the week before the March Library Board meeting. He
and his wife will be traveling to India to tour and to attend a wedding.
A motion to adjourn was made by Lynne Rambour and seconded by Carol Keller.
This motion passed by voice vote.
Respectfully submitted,
Robert Trautwein
Library Director
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