November 2008                                                       Minutes of the Meeting Of the Columbus Public Library Board November 18, 2008 The meeting of the Columbus Public Library Board was called to order at 4:30 PM on Tuesday, November 18, 2008 by Carol Keller, acting President, who read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members present included Joie Taylor, Sharon Raimondo, and Craig Neid. Excused: Jim Schaefer. Also present: Joseph Mangiamelli, City Administrator; Jill Owens, Library Director; and Brad Hruska, Youth Services Librarian. Melodee Pedersen from the Friends of the Library Board joined the meeting in progress. Notice of this meeting was given in advance with a copy of the agenda posted at City Hall, the Courthouse, and in the Public Library. All proceedings hereafter shown were taken while the convened meeting was open to the public. The Minutes of the October Board meeting were reviewed. After discussion it was decided that there doesn’t need to be so much detail in the minutes; the minutes will be revised to be less of a transcript and more of a summary, then resubmitted. The financial reports were reviewed, including the report for the fiscal year that ended September 30th. Craig moved to accept the financial reports. Sharon Raimondo seconded. This motion passed with a unanimous roll call vote. The Director’s Report was presented. There were no Committee Reports. In the category of Correspondence, Jill Owens reported that the library received a letter and a check from Runza Restaurants for $599.43 through the “Great Books for Great Kids” program. Thank-you letters with copies of the book plates were sent both to our local restaurant and to the national office in Lincoln. Old Business: The next Quality of Life Centers (QLC) meeting will be December 12th. Carol Keller nominated Craig Neid to be our official committee member. Jill Owens and Carol Keller will attend meetings to be back-up for when Craig is unable to attend. Sharon Raimondo moved, and Joie Taylor seconded to pledge $7,500, 10%, of the remodeling study budget to the QLC committee. This passed by unanimous roll call vote. The discussion turned to the invitation to be sent to the guest tenants. Jill noted the changes the Board members would like to see in the draft and will come back to the Board with another draft. Carol shared a copy of an annual agreement made in 1984 between the Columbus Area Arts Council and the Library Board. Jill will make copies of this agreement for the Board. Melodee Pedersen arrived as “Old Business” was wrapping up. New Business: Melodee Pedersen of the Friends of the Library Board spoke about Handicapped Accessible restrooms and gave a background on the Friends’ thoughts on this issue. She also talked to the Board about getting a sign outside the library to advertise to the people who drive past the library but do not come in. She then passed around the Board the requisition form the Friends want to use as a means for the staff to request items from the Friends. The Friends would like to know what sorts of things the Board wishes to sign off on. The Board would like to be involved in anything regarding the building or grounds, and would like to be kept apprised of other projects and plans. Melodee then passed out a compilation of meeting room information which was briefly discussed. A few adjustments will be made in the next compilation. Jill will send Melodee a copy of the meeting room standing reservations. Craig thanked Melodee and said that the staff and the Board greatly appreciate all the work the Friends of the Library do. Carol Keller gave a brief summary of the Endowment Oversight Committee meeting. There was a brief discussion about how to use the new mission statement. The Board agreed that a separate meeting after the first of the year would be needed to craft the supporting statements for the mission statement. Jill will send out information about the Board’s Continuing Education status. Announcements were made about upcoming meetings. There being no further business, a motion to adjourn was made by [unintelligible on tape] and seconded by Joie Taylor. The “ayes” were unanimous. The meeting was adjourned. Respectfully submitted, Jill Owens Library Director