Minutes Meeting of the
Columbus Public Library Board
October 8, 2009

The regularly scheduled meeting of the Columbus Public Library Board was called to order at 4:30 PM on Thursday, October 8, 2009 by Jim Schaefer who read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members in attendance included Sharon Raimondo, Craig Neid, and Joie Taylor. Carol Keller arrived when the meeting was in progress. Brad Hruska, Youth Services Librarian was also present. Notice of this meeting was published in advance. All proceedings hereafter shown were taken while the meeting was open to the public.

The minutes were reviewed. Joie moved to approve the minutes and Sharon seconded. The motion carried unanimously with no discussion.

The financial reports were presented and discussed (monthly claims, end of FY revenues and expenses for the Library and County Library Services, and Foundation money market and checking accounts through the first three quarters of 2009). Craig moved to accept the financial reports. Joie seconded. The roll call vote passed as follows: Neid, aye; Raimondo, aye; Taylor, aye; Schaefer, aye.

The Director’s Report was presented. Jill briefly discussed the staff shortages caused by the flu, a surgery, and vacations. She also noted the staff hierarchy restructuring plan.

Under “Committee Reports” Craig Neid initiated a discussion of the HDR meetings. Both what had been covered and who could attend the upcoming meetings the 12th – 14th.

There was no Correspondence or Continuing Education.

During the County Library Services update portion of the agenda, the Board members discussed and noted that they wish to keep the Bookmobile Advisory Board. It was noted that there are no guidelines, by-laws, description, or any sort of notes about their structure and purpose/role. It was suggested that the Advisory Board could possibly take the shape of a committee of the Library Board. Jill was asked to check whether this is possible and/ or advisable.

After discussion and a motion by Carol and a second by Craig, Section 2 of Article IX of the By-Laws of the Columbus Public Library Board was modified with a unanimous vote to read as follows: “The Library Director shall have the sole charge of administration of the Library under the direction and review of the Board. The Director shall be held responsible for the care of the building and equipment, for the employment and direction of the staff, for the efficiency of the Library’s services to the public and for the operations of the Library under the financial conditions set forth in the annual budget. The Library Director or his/her designee shall attend all Board meetings.”

After announcements, President Schaefer declared the meeting adjourned.