June 2009   Minutes the Joint Meeting of the Columbus Public Library Board And the Bookmobile Advisory Board June 11, 2009 The regularly scheduled meeting of the Columbus Public Library Board was called to order at 4:30 PM on Thursday, June 11, 2009 by President Jim Schaefer. He read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other Library Board members in attendance included Joie Taylor, Craig Neid, and Carol Keller. Sharon Raimondo was excused. Jill Owens, Library Director, and Brad Hruska, Youth Services Librarian were also present, as was the City Administrator, Joe Mangiamelli. Present for the Bookmobile Librarian’s report were Karen Hake, Bookmobile Librarian, and Bookmobile Advisory Board members Carol Rosendahl and Sandy Wegener. Liz Young was unable to attend. Notice of this meeting was published in advance. All proceedings hereafter shown were taken while the meeting was open to the public. Joie moved to accept the minutes from the May meeting. Craig seconded. The motion passed unanimously with no discussion. The financial reports were presented. Jill explained that the bill for schedule copies for the Platte County Library Service is for a year’s worth of schedules, not just the summer schedules. After Craig moved to accept the reports and Carol seconded, the roll call vote passed to approve the financial reports as follows: Neid, aye; Taylor, aye; Keller, aye, and Schaefer, aye. Karen Hake gave the Bookmobile report. She so far has 385 enrollees in the summer reading program, and has not yet been to all her stops since the program started. She also explained that she changed the time from the Country Villa stop to afternoon from morning and now has many more patrons. Karen doesn’t yet know how her routes will be affected by Sunrise School’s closing, but as soon as the schools let her know where the enrollment will go, she will plan accordingly. She also reported a problem with the headlights on the Bookmobile. She has an appointment with Tri County Truck Repair to find out what the problem is, because the fuses are good. The final item of discussion was whether anyone has been notified about the county contract. That is still up in the air. The Director’s Report was presented. The valve problems on the closed loops were discussed further. Jill will keep the replaced valves so they can be examined to attempt to determine a cause of the damage or breakdown. Jill shared that Heather learned she received a scholarship (mentioned in the director’s report has having been applied for) and so her attendance at the Library Leadership Institute will only cost the Library $50 and mileage to Schuyler. The cost includes lodging and meals. Under the Committee Reports section of the agenda, Craig Neid and Mr. Mangiamelli said that the Quality of Life (Q of L) subcommittee selected HDR for their work. This does not obligate the Library Board to use the same firm for the library study, but that option is open. Mr. Mangiamelli announced that the kickoff meeting for the Q of L work will be July 17th at 9:30 AM in the library auditorium. It will be an orientation, introduction, and initial information-gathering session for participating parties. There were no correspondence or continuing education reports. The agreement for non-library fundraisers was discussed, but not finalized. Jill will make some changes and return it to the board. Larry Brenner’s visit will be August 13th when both the Library Board and the Foundation Board members will be present. Jill reported that she discussed security alarms with representatives or salesmen from 3 companies and handed out a short summary of the discussions. Mr. Mangiamelli said someone from the city would handle this if the board approved. Craig moved to let the city handle the new security system. Carol seconded. There was no further discussion, and the motion passed: Neid, aye; Taylor, aye; Keller, aye; Schaefer, aye. Carol suggested that in addition to our present system (which is active), that some ground floor lights should be left on at night. After the announcement that Jill will be attending the annual American Library Association convention in July, President Schaefer declared the meeting adjourned.