Minutes of the Meeting of the
Columbus Public Library Board
January 14, 2010

The regularly scheduled meeting of the Columbus Public Library Board was called to order January 14, 2010 by Jim Schaefer who read aloud and signed the “Certification of Compliance,” regarding the “Open Meeting” law. Other library board members in attendance included Joie Taylor, Sharon Raimondo, and Craig Neid. Carol Keller was excused. Matt Asche, Maintenance, was present for his part of the agenda. Brad Hruska, Youth Services Librarian was also present, and Joe Mangiamelli, City Administrator, arrived while the meeting was in progress. Notice of this meeting was published in advance. All proceedings hereafter shown were taken while the meeting was open to the public.

Joie moved to bring the discussion of the roof forward in the agenda. Sharon seconded. The motion passed unanimously. Matt Asche explained the cause of the water coming through the roof in the children’s room. He explained that the drainpipe had been frozen and now that the drain had thawed, the problem had mostly stopped. Matt said that it would take a professional to fix the roof. Craig said because the library is a city building that this was a city problem and not one for the library board. Jim mentioned that we need to make sure that materials are not damaged because of the leaks.

Craig moved to return to the regular order of the agenda, and Joie seconded. The motion passed unanimously.

The minutes of the December meeting were reviewed. Sharon noted an error on a second. Craig moved to accept the minutes with that change. Sharon seconded, and the motion passed unanimously.

Jill presented both the monthly and the FY-to-date financial reports. There were no questions. Craig moved to accept the financial reports, and Joie seconded. Roll call vote approval as follows: Neid, aye; Taylor, aye; Raimondo, aye; Schaefer, aye.

During the Director’s Report portion of the agenda, Jill noted how short-handed the staff has been, and also noted another staff absence because a page is hospitalized with double pneumonia. She likely will need some recuperation time at home before returning to work. A long-time volunteer has been put on the payroll temporarily to partially close the gap left by this absence. The roof discussion resumed. Mr. Mangiamelli said that Matt should shovel as much snow as possible off the roof and he will go up there with Matt to look at it once it dries out. If there is too much snow, he will find some labor to help Matt. Once it dries out Matt is going to try to caulk/seal around the part of the drain that is on the inside of the building.

There were no committee reports. Mr. Mangiamelli offered to update Craig on the HDR concept after the meeting.

There was no correspondence.

During Old Business discussion was held about whether officers should be elected since the full board was not present. Joie said that Carol had called her to let her know that it was alright with her to proceed in her absence. Carol also told Joie that because she had been serving as vice president she had thought she might be nominated for president, and she would accept if nominated.

President Schaefer opened the floor for nominations for president. Joie Taylor nominated Carol Keller for president. Jim made a second and a third call for nominations. There were no other nominations. Craig moved to close nominations for president, Joie seconded. The motion passed unanimously. Nominations for president were closed.

President Schaefer opened the floor for nominations for vice president. Sharon Raimondo nominated Joie Taylor for vice president. Jim made a second and a third call for nominations. There were no other nominations. Craig moved to close nominations for president, Sharon seconded. The motion passed unanimously. Nominations for vice president were closed.

President Schaefer opened the floor for nominations for Treasurer. Craig Neid nominated Sharon Raimondo for treasurer. Jim made a second and a third call for nominations. Joie moved to close nominations for treasurer. Craig seconded; the motion passed unanimously. Nominations for treasurer were closed.

Jim Schaefer noted that there was a completed slate of nominations: Carol Keller, president; Joie Taylor, vice president; and Sharon Raimondo, treasurer. Craig Neid moved to accept this slate and Sharon Raimondo seconded. The ayes were unanimous and the officers were elected as slated.

Under New Business, the procedure, “Keys to the Meeting/Study Rooms” was discussed. Joie moved that it be adopted as a policy. Craig seconded. The motion was carried unanimously.

After announcements, Sharon moved that the meeting be adjourned, and Craig seconded. The motion passed unanimously.